Come to support the Taco Shack benefitting Troops 166 & 6166 at the Wayne County Fair

Troop Committee

The Troop committee is a group of volunteers that handles administrative tasks and sets policies for the troop. The committee is similar to a board of directors and a parent support group, allowing the Scoutmaster and Assistant Scoutmasters to focus on working with the Scouts.

Qualifications:

Is at least 21 years old, subscribes to the Declaration of Religious Principle, and agrees to abide by the Scout Oath or Promise and the Scout Law.
Possesses the moral, educational, and emotional qualities that Scouting America deems necessary to afford positive leadership to youth. Is selected by the chartered organization, and is registered as an adult leader of Scouting America. One of these members is designated as troop committee chair.

Obviously, with a small committee, members must assume responsibility for more areas of service than with a committee of seven or more, where the responsibilities can be divided among the members. Although troops can and do operate with a minimum of three committee members, experience has shown that a larger committee generally ensures a stronger, more stable troop and is better able to perform all the required functions to ensure a successful troop program. It is also a way of involving more troop families in meaningful service to the troop.

Responsibilities

Make recommendations to the chartered organization for final approval of troop leadership.
Recruit the Scoutmaster and one or more assistant Scoutmaster, with the chartered organization's approval.
Provide adequate and safe facilities for troop meetings.
Coordinate the troop's program and the chartered organization's program through the chartered organization representative.
Help with troop charter renewal.
Help stimulate the interest of adult family members through proper programming.
Supervise finances and equipment.
Work closely with the Scoutmaster.
Ensure that all Scouts receive a year-round, quality program.
Complete troop committee Fast Start Training and Basic Leader Training for the position.
Conduct, with the help of the Scoutmaster, periodic training for parents and guardians.
Cooperate with other Scouting units.

A strong troop committee will have individual members assigned to such areas as record keeping and correspondence, finances, advancement, training, public relations, and membership and reregistration. The troop committee chair decides how the responsibilities should be divided and gives committee members assignments.

Positions

Chartered Organization Representative (COR)

Primary responsibilities are to help units to be successful and to provide coordination between the chartered organization and Scouting.
The Chartered Organization Representative is the direct contact between the unit and the Chartered Organization.
The organization's contact with the district committee and the Local Council.
May become a member of the district committee and is a voting member of the council.
Appoints the unit committee chair.

Committee Chair (CC)

Oversees the entire troop and organizes the committee to see that all functions are delegated, coordinated, and completed. This includes preparing troop committee meeting agendas.
Calls, presides over, and promotes attendance at monthly troop committee meetings and any special meetings that may be called.
Arranges for charter review and re-charter annually, including the charter presentation.

Treasurer

The Treasurer is responsible for maintaining and reporting on the financial resources of the troop, while ensuring that the troop’s financial resources are sufficient and available to meet planned troop expenditures. Duties include:

Handle all troop funds.
Pay bills with the authorization of the troop committee.
Maintain troop savings and checking accounts, reconciling balances with bank statements once a month.
Maintain records of individual scout funds earned through fundraisers.
Lead the preparation of the annual troop budget.
Report to the troop committee at each meeting.

Contact point for all financial topics including camping fees, dues, reimbursements, etc.

Secretary

The Secretary is responsible for assembling and emailing the minutes of every committee meeting and coordinating any Troop correspondence. Duties include:

Keep meeting minutes and send out committee meeting notices.
Maintain the troop calendar of events.
Conduct the troop resource survey annually.
Files tour permits for each monthly outing/activity, including summer camp.
Train and supervise the Troop Scribe’s record keeping.

Advancement Chair

The Advancement Chairman is responsible for coordinating all Boards of Review and maintaining advancement records for all Scouts. Duties include:

Encourage scouts to advance in rank.
Arrange quarterly troop boards of review and courts of honor.
Recruit merit badge counselors.
Make a prompt report to the council at the completion of a Board of Review.
Report to the troop committee at each committee meeting.
Maintain the troop roster.

Contact point for merit badges and rank advancement topics.

Membership Chair

The Membership Coordinator is responsible for helping new scouts and families register, renew memberships, get trained, etc. Duties include:

Manage and approve new registrations.
Develop a plan for year-round membership flow into the troop.
Be available as a source of answers for new scouts and their families.
Work closely with the Cubmaster and Webelos/AOL den leaders of neighboring Cub Scout packs to provide a smooth transition from pack to troop. Assist in developing and recruiting den chiefs, and assist in the crossover ceremony.
Plan and coordinate troop open houses to invite non-Scouts into the troop.
Encourage Scouts to invite their friends to the troop.
Keep track of Scouts who drop out of the troop, and develop a plan to encourage them to rejoin.
Report to the troop committee at each meeting.

Contact point for all BSA registration, renewals, and Safeguarding Youth Protection topics.

Public Relations Chair

The unit public relations chair is appointed by the committee chairman to inform parents of their responsibilities in Scouting and with the chartered organization.
Provides news and announcements about the unit to newspapers, bulletins of sponsors, web sites, etc.
Promotes and stimulates service projects, Scouting Anniversary Week, Scout Sunday or Scout Sabbath, and family participation in unit events.
Promotes new membership and lets people in the neighborhood know that Scouting is available.

Contact point for all publicity topics.

Training Chair

The Membership Coordinator is responsible for helping new scouts and families register, renew memberships, get trained, etc. Duties include:

Ensure troop leaders and committee members have opportunities for training.
Maintain an inventory of up-to-date training materials and resources.
Be responsible for Safeguarding Youth Protection Training compliance within the troop.
Encourage periodic youth leadership training within the troop and at the council and national levels.
Report to the troop committee at each meeting.
Assist in orientation to new parents.
Be watchful that the troop is taking all steps to ensure youth safety.

Contact point for all unit training topics.

Outdoor Activities Chair

Help in securing permission to use camping sites.
Serve as transportation coordinator.
Ensure a monthly outdoor program.
Promote the National Camping Award.
Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month.
Report to the troop committee at each meeting.

Contact point for all coordination of outdoor activity topics.

Equipment Chair

The Equipment Chair helps the Scout Quartermaster oversee the purchase, maintenance, and storage of Troop equipment. Duties include:

Supervise and help the troop procure equipment.
Work with the Scout Quartermaster on inventory and proper storage and maintenance of all troop equipment.
Make periodic safety checks on all troop equipment and encourage scouts in the safe use of all equipment.
Report to the troop committee at each committee meeting.
Maintains Troop inventory in coordination with the Scout Quartermaster.

Contact point for all troop equipment topics.

Medical Records Chair

Coordinate annual collection troop medical forms during troop re-charter process.
Works with the Outdoor/Activities Coordinator to see that all adults and scouts who will attend any troop activity including high adventure and summer camp have current and proper medical forms well in advance of the beginning of the activity.
Maintain medical form notebooks and makes at least one available to the Scoutmaster or designated health/safety officer for all troop activities.

Contact point for all troop medical topics.

Service Chair

Coordinates and schedules any requested troop service time.
Forwards attendance/time reports to Advancement Coordinator for entry in Troop Advancement Tracking System.
Be familiar with the service time needs of all scouts and encourage participation in service time events as they become available.
Confirm with the Advancement Chairman and Board of Review Coordinator service time records for all scouts requesting a Scoutmaster conference.

Contact point for all troop service project topics.

Fundraising Chair

The Unit Fundraising Chair, also called the "Popcorn Kernel" in some councils, is appointed by the committee chairman to supervise Fundraising
Ensure that every youth member has the opportunity to participate in Popcorn sales or other council Fundraising events.

Contact point for all troop fundraising topics.

Social Chair

Responsible for refreshments and to assist with program at all Courts of Honor, and other recognition dinners.
Assist parents in ideas / planning for Eagle Scout Ceremonies.

Contact point for all troop ceremony planning topics.

Webmaster

Responsible for working with the Scout Webmaster to maintain the troop website, including updates of the troop calendar, handbooks, and directory.
Contact point for all online topics including emails and website. Note that our webmaster is a scout leadership position, so sometimes school and family trips can get in the way. So, we can have multiple adult webmasters that can cover and handle some of the more complicated online issues.
Also, please note that all requests to send an email to the entire troop distribution list need to be approved by the scoutmaster.

Contact point for all troop website topics.

Committee Member

Willing to jump in and help the committee and troop in any way they can.
Often these committee members have served in a formal role in the past and have great insights and skills useful to the committee.
Frequently committee members serve as mentors to help scouts work through logistics of the Eagle project process and other important tasks.

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